![]() ![]() If this is the first change since the retention settings were applied, the content is copied to the Preservation Hold library, which allows the user to change or delete the original content.Ī timer job periodically runs on the Preservation Hold library. When a user changes or deletes an item that's subject to retention, a check is made whether the content has been changed since the retention settings were applied. The Preservation Hold library isn't designed to be used interactively but instead, automatically stores files when this is needed for compliance reasons. To store content that needs to be retained, SharePoint and OneDrive create a Preservation Hold library if one doesn't exist for the site. How retention works for SharePoint and OneDrive However, if items in SharePoint document libraries are configured to not appear in search results, this configuration doesn't exclude files from the retention settings. Retention settings from both retention policies and retention labels do not apply to organizing structures that include libraries, lists, and folders.įor retention policies and auto-apply label policies: SharePoint sites must be indexed for the retention settings to be applied. The document attachment automatically inherits the retention settings from the label if the document isn't already labeled.For a retention label that declares the item a record:.The document attachment doesn't automatically inherit the retention settings of the label, but can be labeled independently. ![]() For a standard retention label (doesn't declare the item to be a record):.When you apply a retention label to a supported list item that has a document attachment: When retention labels are applied to supported list items, they will always be retained according to the retention settings, but not deleted if they are hidden from search. These are hidden lists used by SharePoint to manage the system and include the master page catalog, solution catalog, and data sources. List items are not supported by retention policies but are supported by retention labels with the exception of items in system lists. When you use a query with an auto-apply policy for a retention label, you can exclude specific document libraries by using the following entry: NOT(DocumentLink:"")
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